The thesis outline – so much more than just a chapter list

It’s about time for another blog post. I’ve not been able to do much PhD work lately due to a range of on-going computer problems plus a lot of time spent teaching and marking. The computer issues have limited my ability to do the more technical aspects of my PhD work, so I’ve been doing as much as I can of the less technical work. This has included writing a new thesis outline.

A thesis outline is a funny thing – it all seems a bit unnecessary at first. I mean it should be pretty clear what sections your thesis will have. Shouldn’t the outline be obvious? So you might think but I can assure you that this is not the case. Just like you were told at school: always plan your answer before you write anything. The thesis can almost be thought of as a really long essay and, as such, it should be properly planned before any writing takes place. I suspect failure to do this can cause a lot of trouble later on when it transpires that major restructuring is required!

I wanted to avoid getting caught in this trap so I have had a thesis plan on the back burner almost since the word go. I initially wrote my first thesis outline as part of preparing my research timetable. Things have massively changed since those heady days as a first year PhD student and my current thesis outline bears little resemblance to the original. But comparing the two is a quick way of summarising the way that my project has developed and evolved, which is kind of nice in itself.

Producing thesis outlines at various points in my PhD has also helped me to keep on-track and to work out what I should be focusing my efforts on. This was true even before I started doing any writing but is particularly true now I am getting words down on paper. At this late stage I have worked up the thesis outline into a contents page format, whereas before it was more of a list of chapters. Now it includes a better idea of the subsections within each chapter as I start to define exactly what work will go where. At the same time I’m trying to work out a figure list, which is proving really helpful in guiding my final data analysis. By knowing what figures are required to make my key points, I am able to be more focused with my data processing and generate only the results I need, without too much surplus.

This is why I think thesis outlines are so vital – at every stage they save you time by keeping you tightly focused and on track. Any PhD will include a bit of speculative work but the issues come when too much of what you’re doing is pursuing tangents, some of which will inevitably be red herrings. That’s the sort of thing that will prevent you finishing on time and this is where a thesis outline can be very helpful, whether you’re in first year, second year, third year, and especially beyond!

Teaching and the PhD student

I do quite a lot of teaching to supplement the income from my PhD Scholarship. Teaching for a bit of extra cash is fairly normal amongst PhD students – you may well be doing a bit of this yourself or be interested in taking on some teaching. But what kinds of teaching can PhD students get involved in and what are the pros and cons of different teaching positions?

There will obviously be some variability between institutions regarding the teaching positions open to PhD students and the relative pay grades of different types of teaching. At Sheffield PhD students can, in theory, teach pretty much anything but the positions open to us varies by department. For example in the Geography Department, PhD students like me tend to teach a lot of lab sessions and fieldwork alongside a few tutorials/ seminars, for which we are paid a slightly higher rate. We also do a fair bit of marking of first year courses but we tend not to give any lectures. However, PhD friends of mine in other departments do give lectures and may even mark second year courses.

If you are thinking of taking on some teaching work then it’s definitely worth finding out what training your university will provide for you. Sheffield has a full course of training available where you get certificates of competence in each type of teaching. Other universities provide similar instruction but you can also find a lot of guidance online.

Teaching in the lab

Like many types of university teaching, lab demonstrating can be very straight forward or horribly difficult depending on how well prepared the course organiser has been. A good course organiser will supply you with copies of the hand-outs ahead of time and may even arrange a session for you to have a go at the methods you will be demonstrating. They will be present during the lab itself, possibly along with some lab technicians, and your job will mainly be to provide an extra pair of eyes and ears to answer student questions. If you can get this kind of lab teaching then definitely go for it – it’s a fun and relatively easy introduction to teaching.

In some cases you may be left in charge of the lab practical, possibly along with another PhD student or a lab technician. This is quite a lot more difficult and may require you to give introductory and summary talks at the start and end of the lab. Make sure you find out if the course organiser will be present and what you need to do before agreeing to teach the session.

In my department we run both physical lab sessions and computer practicals. PhD students are often left in sole charge of computer practicals, without help from the course organiser or any technicians. If you will be teaching a computer practical then it is definitely worth quickly working through the tasks yourself, to find out where issues are likely to arise and what the solutions are. Bear in mind that the literature for the session may have been written some time ago and may be confusing or unclear!

Teaching in the field

Fieldwork is my favourite kind of teaching. It’s a lot like teaching labs but you will definitely be part of a team of staff and won’t ever be left to run a session on your own. Health and safety rules tend to insist on a particular staff to student ratio in the field – I think it’s something like 1:6 in my department. This means it is often very easy money because you are unlikely to have to do much actual teaching. Your role is more likely to be primarily crowd-control and answering a few questions.

One thing I can’t stress enough about teaching in the field is that you MUST have the right kit. As well as keeping yourself warm, dry and safe, you need to set an example to the students of proper fieldwork kit. This is particularly true for teaching first year undergraduates, who may not be familiar with fieldwork and are often poorly equiped. I especially recommend bringing a good-sized rucksack because you may be given safety equipment to carry, like a first aid kit.

Running tutorials and seminars

When you are leading a tutorial or seminar you are likely to be the sole staff member present. This present some challenges but also tends to mean that you are paid at a slightly higher grade. This can make tutorials a very lucrative type of teaching position, particularly as they are often only 1-2 hours per week compared to half-days or even full-days for lab and fieldwork teaching.

However, tutorials can require a surprisingly large amount of preparation time. These might be reading the required literature, marking essays, or even writing session plans. Ask the course organiser to supply you with tutorial outlines and reading lists well in advance, to help with your preparation. Before signing up to teach a course of tutorials, make sure to find out if you will be paid for preparation and at what rate. I wouldn’t recommend agreeing to teach tutorials without being paid for prep!

Marking

Marking can be a great way to make money over the summer period when fewer teaching positions are available. However, marking can be paid at ridiculously low rates. So be very careful to crunch the numbers and be sure that the pay will be worth your time.

This is particular important for marking large numbers of essays or exams. In my experience, university departments are quite bad at giving you a reasonable time to do your marking. It is not unhard of for 120 exam scripts may land on your desk on Friday afternoon with instructions to complete them by the following Friday. This amount of work could easily take you 20+ hours. So either you are working a long weekend plus some evenings, or you are not getting much PhD work done next week. If you sign up for a lot of marking you should be prepared for this to happen. Be especially cautious of agreeing to mark multiple courses that have exams or essay deadlines around the same time. The marking could easily take over your life for a few weeks!

When you do decide to do some marking, I recommend starting with a relatively small course to get some practice. This will help you learn to mark at a much faster rate when confronted with a massive pile of scripts! Also make sure to familiarise yourself with the mark scheme and any other important documentation, like guidelines for spotting plagiarism. You may be asked to use digital marking software, like Turnitin. These programmes take time to learn – make sure to factor this into your cost-benefit analysis of any marking position offered to you.

You may have noticed that I’ve not discussed lecturing. This is because I have not had to give any lectures yet and so can’t really comment on this particular type of teaching. Let me know in the comments if you have any lecturing tips.

Happy teaching!

Using Skype for outreach

As part of International Polar Week, Digital Explorer have been running an event called ‘Arctic Live 2016’ that is based around Skype lessons between schools around the world and polar scientists. I heard about this event through the UK Polar Network (a branch of APECS) and decided to get involved and have my first attempt at outreach via Skype.

I was paired up with two classes – some 11 year olds in Argentina and some 14 year olds in Croatia. Both wanted me to talk about the practicalities of polar research and the potential paths into jobs in the Polar Regions.

The preparation for these sessions caused me a little trouble – how do you prepare to teach a lesson over Skype? I consulted Google and did a bit of tech testing to find out what media would work well over Skype. Before too long I had worked out a couple of lesson plans and felt fairly confident that my equipment would work properly.

The lessons themselves went very well and I really enjoyed the opportunity to do a bit of outreach to non-British students. It was also interesting to use the new format of Skype to carry out the lessons. I learnt a lot from this experience and have a few tips for getting the most out of digital outreach, particularly via Skype.

Top tips for science outreach via Skype:

  1. Make sure you equipment works. Test your video and audio using the Skype test call service and ensure your internet connection is as good as possible.
  2. Set up your webcam. Mine is built in to my laptop and getting a good angle (i.e. not looking up my nose) required me to sit the computer on top of a pile of books. I also had a little rearrange of my office to get a clearer background and make me easier to see.
  3. Test your media by Skyping a friend. This allowed me to practice using Skype’s ‘share screen’ function. I also discovered that sharing YouTube videos via ‘share screen’ only shares the video, not the sound. This could have been a right pain if I’d only found it out during a lesson!
  4. Talk slowly. This is always true when presenting but particularly true when there might be a bit of a lag time and some feedback. It’s really worth investing in a headset with a microphone to make your speech clearer. Also be aware that you may need to talk even slower when addressing non-native English speakers.
  5. Send copies of PowerPoints and other files to the teacher ahead of time. Then if there are connection problems or other technical issues, you can revert to a basic audio call and get them to put the media up on screen locally.

Hope these tips are helpful. Let me know if you’ve had any experiences with Skype outreach. Do you have any tricks of your own to get the most out of this technology?

Thanks to María Laura Bargas (teacher of the class in Argentina) and Gordana Novak (teacher of the class in Croatia) for the use of their photos.

Fieldwork kit – what do you really need?

This week we’ve been taking the physical geography undergraduates out into the Peak District for their first taste of degree-level fieldwork. Often this is a bit of a comedy affair as many of the students either don’t yet own suitable kit or have forgotten to bring outdoor clothing to uni with them (I guess they prioritise outfits for clubbing!). This usually leads to a lot of cold, wet and uncomfortable-looking students. So I thought I’d do a quick kit list for any intrepid new geographers/ other field scientists considering their first forays into the great outdoors.

Why does good kit matter?

Good outdoor kit will really help you to enjoy your fieldwork, which will in turn mean you tend to collect more and better data because you’re not cutting corners to get back inside ASAP! Having the right equipment and clothing is also essential from a safety perspective and is something that you should consider as part of your fieldwork risk assessment.

In brief, your fieldwork kit needs to:

1.    Keep you comfortable. This could mean keeping you warm and dry or cool and sweat-free. Often you’ll need a combination of cooler and warmer clothing to cope with changeable weather and different activities (e.g. hiking in might be sweaty but standing still taking measurements could be cold). This is where having multiple layers is great because you can make adjustments.

2.    Protect you from the environment. I’m thinking adequate shoes to protect your feet, perhaps long sleeves to keep the sun off and maybe even specialist kit to keep you safe (e.g. crampons and ice axes for glacier travel).

3.    Allow you to carry what you need. This one is straight-forward: you need a decent bag for your scientific equipment and any samples you collect.

What is the right kit for fieldwork?

This really depends on where in the world you are carrying out your fieldwork and what it is that you’ll be doing. But I’d say the following items are essential for pretty much any fieldwork:

•    Strong, comfy and grippy shoes. Be they hiking trainers, leather boots, wellies or full-blown mountain boots. You need the right footwear because you will be on your feet a lot and poor shoe choices are the primary reason for unpleasant days in the field. Always break-in a new pair of boots BEFORE taking them into the field and make sure to wear suitable socks. Also be sure to bring some blister plasters, just in case.

•    A robust rucksack with a waist strap. Rucksacks really are the thing for fieldwork because they leave your hands free and allow you to carry fairly heavy weights comfortably. It is worth taking time to find a good one if you’re planning to do a lot of fieldwork – a comfortable fit will be really beneficial when you are wearing it for multiple days.

•    Food and drink. You will need this, fieldwork makes you hungry. Even if I’m just out for a couple of hours I’ll still take a bottle of water and a couple of cereal bars.

•    A basic first aid kit. Some pain killers, a few plasters, blister plasters, wet wipes and tissues are worthwhile and weigh very little. Tissues also double for dealing with runny noses (when it’s cold) and can be used as toilet paper. They are definitely essential!

•    Trousers that aren’t jeans. When it’s hot jeans are sweaty, when it’s cold they don’t provide much insulation and when it’s wet they get really heavy. Just don’t wear jeans – get some hiking trousers/ thick leggings/ shorts etc. It’s useful to have a lot of pockets and these should be considered when buying fieldwork trousers.

•    Notebook and pencils. You can’t write with pen on wet paper but a pencil will still work. Remember that you may only get one chance to visit your field site – so write everything down!

Apart from the above you will also need appropriate clothing, depending on the weather and the activities that you are doing. Have a think about what you may need, research the location online and ask people who have previously worked in that environment for advice.  Hopefully this has helped you to get yourself ready for fieldwork. Enjoy your time in the field!

Writing a lit review without going insane

As I’ve said before, I’ve recently been writing my literature review. This has turned into a fairly weighty 12,000 word document. So I thought it might be helpful if I shared some tips and tricks that have allowed me to write this fairly painlessly.

Now I’m not professing to be any sort of writing expert, I’ve just done quite a bit of it now and I have worked out a strategy that works for me. Some of this stuff may work for you too – but I can’t make any guarantees! For more tips about academic writing, I suggest you have a look at the many blog posts on this topic. I particularly like ‘How to write 1,000 words a day (and not go bat shit crazy)’ by the Thesis Whisperer. A quick Google search will return more blog posts and articles on academic writing then you can possibly ever read, so have a quick look and skim a few of the most promising.

This brings me to my first point – whatever you do you need to make a note of what works and doesn’t work for you personally. Then you need to stick with what works. It’s very easy to get excited by new methods that promise to have you writing like a demon, but if you don’t eventually pick one method and stick with it then you’ll end up wasting more time then you’re saving.

Getting started

Often the biggest barrier to a productive writing session is getting yourself into the right frame of mind from the start. The hardest part for me is avoiding drifting off into email/ Facebook/ Twitter procrastination. This requires a surprisingly large amount of will power and can be nigh impossible when you’re tired, or stressed or when you just really don’t feel like writing today.

This initial procrastination hurdle is something that you really need a strategy for dealing with. For myself, I’ve found that pomodoros are often effective at getting me going. If I sit down and immediately set a timer for 25 mins then I find this removes the temptation to procrastinate and helps me settle into a productive frame of mind. Sometimes, if I’m in an easily distracted mood, I’ll carry on with pomodoros but often I’ll ditch them after the first one or two because I’ll have got into my groove and will no longer need enforced periods of concentration.

Other strategies that I can recommend include setting up a nice working environment and preparing yourself a little pre-writing routine. For example, I like to write in my office at home because it’s quieter and less distracting than being in the busy postgrad room at uni. Before I start writing I’ll get my laptop and desk all set up ready, make myself a nice cup of tea and put on some suitable music. I find that I generally need calm and fairly uninteresting background music but when I have a deadline and the shit is hitting the fan, then I’ll amp it up with some melodramatic classical stuff or some heavy drum & bass. Lends me a sense of urgency! Try out different writing environments; try using music and find out what combination of food and drink will best set you up for a writing session.

Recharging

Once you’ve worked out your optimum writing environment and have found a method to get you started then you need to think about keeping up the pace. The main thing to remember is that you can’t concentrate forever – you must take breaks. I work best in the morning, so I’ll often do a solid 3 hour writing session and then spend an hour or so responding to emails etc. That brings me up to lunchtime, when I’ll have a good long break. This could even include going for a run or hitting the gym for a pilates class or a go on the bouldering wall. I just need to do something that takes my brain out of ‘academic mode’. Then I can return to my desk feeling refreshed and able to do a thorough proof-reading and edit of the text I wrote in the morning. I can round off the day by working on something less strenuous, like preparing figures. Using this timetable, I find I can write a good 3,000 words a day when I’m on form.

It’s also important to keep a balance when you’re in the writing stages. By this I mean that you need to keep sleeping, exercising, socialising and doing all the other stuff you do normally. Although doing more hours seems like the obvious way to write faster, you will generally find that you’re actually getting less done in more time and are probably procrastinating more. This will turn you into a friendless, unhealthy and guilt-ridden thesis zombie. Don’t do this to yourself.

Cranking up the word count

When I was in Svalbard I spent some time writing up a field report whilst living in shared accommodation with a mix of other PhDs and Masters students. The Masters students were amazed at the writing speed I and the other PhDs could sustain. They just didn’t understand how we could churn out several thousand words a day and still be turning up for meals and going out to the pub in the evening.

The trick to pulling off high daily word counts is partly to get going quickly and to take regular breaks, but it is also important to write quickly. There are two things you need to do to write quickly:

  1. Know what you are going to say.
  2. Just say it and worry about how you’re saying it later.

The first point simply requires good planning. Always plan your writing and make sure you’ve done the reading/data analysis etc. before you start. I like to set out all my headings and subheadings with a few bullet points under each that summarise what this section is going to be about and what the key points and examples are. When I come to write it, all I have to do is to expand on the bullet points. Easy!

Achieving point number 2 is a bit trickier. We all want to write well but trust me when I say that it’s best just to write something and that you don’t need to write it perfectly first time. That’s why it’s important to go back and do a bit of editing later in the day. The first writing session is just about getting words on paper and emptying your head of all your thoughts on the topic. Worry about getting the thoughts in order and making sure they’re well-articulated later. You don’t need to do that straight away. I don’t even reference initially, I just put (REF) in brackets where I know I’m going to need a reference and then come along later and insert the citations. This avoids me breaking my chain of thought to go and hunt down that paper that I know said something about my topic but I can’t quite remember who the author was. Just write now & tart it up later.

So this is how I got through my lit review without having a nervous breakdown. Hopefully I’ll be able to keep applying these methods to my full thesis and I hope they will help you too. Let me know if you have any other useful writing techniques! Remember that writing begets more writing. Even writing a blog post like this is good practice and it all helps you to type faster and write more fluently.

Reference manager 101: why you need one in your life

I’ve recently started teaching workshops for a first year undergraduate course that aims to teach the students how to construct an academic essay. This term we’re focusing on literature searching, reading, and writing a lit review. Coincidentally, I am also writing my own lit review chapter at the moment. So I felt that this was an appropriate time to write a short post on reference managers and how to keep you reference library in order.

Plenty has already been said about the usefulness of research managers and I encourage you to have a little Google around the subject. To save you some time, here are a few articles & blog posts that I have found useful:

These are just a few of the many articles that will help you find out about what reference managers are and why you should be using them. In short – reference managers will save you time.

This is particularly true for PhD students, who will end up with large reference libraries to keep on top of. But, as I told the first years last week, anyone doing academic research that involves reading papers will benefit from using a reference manager. You’d be amazed how many times during my undergrad that I accidentally re-read articles I had already read. A few months or a couple of years go by and you simply forget what you have and have not read. When you consider that it might take you a couple of hours to read an interesting paper (especially at undergrad when you have yet to crack skim-reading), this can add up to a whole heap of wasted time. Think of all the other things you could be doing – reading additional papers, getting on with writing, sleeping, or even fulfilling the undergraduate stereotype and hanging out in the pub.

So how do reference managers save you time? Well as I’ve said, they stop you re-reading stuff unnecessarily. But this is only the tip of the iceberg. Good reference managers allow you to tag papers with key words and let you sort by author/ year/ publication etc, which all massively speeds up the literature-organising and writing stages. Using a reference manager will also improve the efficiency of your literature searching (FYI – this always takes far longer than you think it will) by stopping you downloading papers you already have and by helping you to connect papers and follow the citation ‘breadcrumb trail’.

Finally, the real deal-clincher for me is the assistance that a reference manager gives you for putting citations into the text and for adding your bibliography at the end. These steps are surprisingly time-consuming and the bibliography in particular can be a real headache. Just when you think you’re done, the word count is reached, the text is proof-read, you’re ready to submit – and then you remember that you haven’t done the bibliography. At this point in the past I have just had to resign myself to a good hour of typing out and formatting citations by hand when all I want is to be done with the damn thing and free. Nightmare. But not so with a reference manager; all I need to do is click ‘add bibliography’ and voila, a complete and properly formatted reference list magically appears at the end of my paper. As those well-known (in the UK at least) meerkats have it: ‘Simples’.

Now I’m not going to harp on about the reference manager I like or dictate to you which one you should choose. This is a matter of personal choice and I suggest that you have a look at a few, maybe download a couple to try out, and then choose the one that works best for you. All I’ll say is that it’s a good idea to pick one and stick with it because changing part way through a PhD/ Masters/ undergrad will be a hassle. To help you get started, here are four of the most widely used reference managers:

  1. Endnote
  2. Mendeley
  3. Qiqqa (this is what I use but again this is matter of personal choice)
  4. Zotero

For a full list you can check out the reference manager comparison table on Wikipedia. Happy literature organising!

Quaternary Research Association Postgraduate Symposium 2015, Cambridge

(Photo above of the Scott Polar Research Institute, where the conference was held. Photo from the SPRI website)

Last week the Quaternary Research Association’s (QRA) 20th annual postgraduate symposium was held at the University of Cambridge. Followers of this blog will know that I enjoyed last year’s conference in Exeter (read about my experience here) and wasn’t about to miss this year’s event, especially as it included a tour of the British Antarctic Survey (BAS).

Speaking of which, the conference kicked off on Wednesday with the tour of BAS. We got to check out the aquarium (so many starfish), the MAGIC GIS mapping workshop, the ice core labs & cold rooms as well as the fossil collections. All very cool and really interesting. A particular favourite were the fossils, which included some weird uncoiled ammonites and a glitter-covered fossil shell. The glittery shell was odd but extremely well preserved from the time when Antarctica was around the Equator and had a lovely tropical climate. It must have looked great sparkling away on a coral reef.

Following the trip to BAS was an icebreaker event at the Sedgwick Museum, surrounded by more nice fossils. This was a good chance to get to know everyone and was so well provided with free booze that the conference organising team were practically begging people to take home some of the leftovers. Obviously I did my bit to humanely dispose of a couple of bottles of ale! We also had a very nice conference dinner on the Thursday night that was equally well provided for with alcohol – although I do think the food at Exeter may have been slightly better (but only just & mainly due to the pizzas and the cream tea!). But Cambridge certainly provided the best booze in terms of both quality and quantity. Nottingham will host next year’s symposium and I’m very interested to see how they will rise to the challenge.

The conference proper ran all day on the Thursday and Friday at the Scott Polar Research Institute. This is mainly a chance for people to present posters and talks on initial or preliminary results to get some feedback or to do a ‘dry run’ of a presentation destined for a larger conference. It’s always interesting to find out what other Quaternary postgrads are studying, to share some ideas and get feedback on your own work. This year we had a lot of ice and ocean research being presented, which was very interesting and led to some good discussions around the posters. We also had a strong international showing with researchers from Ireland, Germany and Argentina alongside the Brits.

So once again I had a good time at the QRA PG Symposium and would thoroughly recommend that any Quaternary postgrads reading this check out next year’s event in Nottingham. I’ll certainly be pushing it to the other postgrads at Sheffield; after all we’re only an hour away on the train and hopefully there’ll be more free food and booze (as well as Quaternary chat, obviously!).

AG-832/ 332: Diary of a UNIS field school on Svalbard

I’ve recently come back from a few weeks in Svalbard during which I took part in a field school on Quaternary glacial stratigraphy with UNIS. Glacial stratigraphy is the study of the sediments left behind by glacial (ice age) and inter-glacial (warmer) events. Studying the patterns and distribution of these sediments helps us to understand the size of the ice cover during the various glacial and inter-glacial events of the Quaternary period, which spans the last 2 million years or so. The sediments and the fossils that are found in them can also tell us about the climate and ocean circulation of the past.

For those that don’t know, Svalbard is an archipelago in the Arctic Ocean directly north of Scandinavia. It’s owned by Norway and also has a Russian presence, although there are very few people overall – only around 2,500. Most live in the regional capital Longyearbyen on Spitsbergen, which is the largest island of the Svalbard group. This was where I was based for much of my time on Svalbard, although I also spent several days at sea on a research cruise. The main claim to fame for the islands is the large and active population of polar bears, which are commonly claimed to out-number the people on Svalbard. For this reason it is a legal requirement to carry a rifle at all times when outside of the boundaries of town, in case of polar bear attack. Lends a bit of extra drama to the fieldwork when you have to lug a gun around all day!

Location of Svalbard and map of the islands. Satellite map from google Earth and inset map from TopoSvalbard.

Location of Svalbard and map of the islands. (Satellite map from Google Earth and inset map from TopoSvalbard)

Week 1

The first week of the course focused on getting everyone introduced and up to speed on the latest research about the glaciations of Svalbard during the Quaternary. There were 13 of us on the course, a mix of Masters and PhD students, plus three lecturers: Ólafur Ingólfsson; Helena Alexanderson; and Mona Henriksen.

Our first task was to complete the compulsory safety training. The two elements we needed to cover were weapons handling and using survival suits. The weapons stuff focused on learning to safely carry, store and load the anti-polar bear rifles and flare guns, as well as passing a rifle shooting accuracy test. This was completed at the rifle range on the outskirts of town. After a morning of shooting things, we were whisked off to ‘logistics’ (the UNIS equivalent of ‘Q branch’) and made to don highly attractive orange survival suits, which make you look like a Teletubbie that’s had a horrible fake-tanning accident. Once suitably attired we were driven down to the harbour and literally made to walk the plank. Aside from amusing the logistics staff, the point of this exercise was to learn how to float comfortably in a survival suit without getting wet or being separated from the group. This was preparation for the worst-case scenario of a ‘man overboard’ or sinking event on our research cruise.

After successfully not shooting each other or drowning, we had several days of lectures and presentations in UNIS. This included our first credit-worthy exercise – presenting a short seminar on an assigned topic to the group. The topics were designed to give everyone a solid grounding in the glacial history of Svalbard and the geology and stratigraphy of our fieldwork sites. We also had the chance to spend a day practicing stratigraphic logging at Bloterdalen, a valley around 30mins drive from Longyearbyen.

Having completed a week of lectures we were very glad to have a fairly free weekend, giving several of us the chance to get outside and do some hiking around Longyearbyen. Although the weather wasn’t fantastic a few of us made an ascent of Nordenskiöldfjellet and timed it just right to hit the summit as the cloud descended, robbing us of what is supposed to be a spectacular view. The cloud quickly cleared again as we were heading back down. Sod’s Law!

Week 2

Bright and early on Monday morning we were all up and packed to board the Stålbas, a research ship and our home for the next eight days.

Stålbas negotiating icebergs in Kongsfjorden

Stålbas negotiating icebergs in Kongsfjorden

We started out with a leisurely day at Linnédalen having a look at some permafrost features. But this was the end of the holiday – the next six days were very full-on with early starts followed by long days in the field, mostly digging, and then evenings of data entry and processing. By the end of the week everyone was exhausted. Definitely type-2 fun!

Cruise route. Start/ end at Longyearbyen.1) Linnédalen 2) Poolepynten 3) St Jonsfjorden 4) Kongsfjordhallet 5) Blomstrandhamna 6) Kronebreen 7) Ny Ålesund 8) Skilvika 9) Kapp Ekholm 10) Nordenskiöldbreen.

Cruise route. Start/ end at Longyearbyen.1) Linnédalen 2) Poolepynten 3) St Jonsfjorden 4) Kongsfjordhallet 5) Blomstrandhamna 6) Kronebreen 7) Ny Ålesund 8) Skilvika 9) Kapp Ekholm 10) Nordenskiöldbreen.

Our field sites were all over the western coast of Spitsbergen and gave us a great insight into the Quaternary glacial history of Svalbard. Most days involved rocking up at some sea cliffs and having a walk about as a group to get an overview before dividing into our fieldwork teams and digging out our assigned sections. My group (‘The Expendables’) always seemed to get the overhung, exposed, cliff-top or otherwise most dangerous sections. Not that this deterred us – we usually dug some of the more extensive excavations. Whilst everyone loves a good bit of digging, we also had to spend time logging the stratigraphy and discussing our observations and initial interpretations. And having tea breaks of course.

At the end of each field day we would group together to go around all the sections and see what the other groups had found. We’d then generally go on a longer hike to see more of the local landscape and glacial setting before heading back to the ship. The evening involved eating as much food as possible and getting our data into a more intelligible format before heading to bed ready for another day in the field.

We also got the chance to do a wee bit of sightseeing. The ship was always passing stunning landscapes, which some people spent rather more time looking at then they’d have liked during a particularly rough night of waves! But on a couple of occasions minor detours were made so we could have a closer look at more interesting things, notably the walrus colony at Poolepynten and the calving glacier front at Kronebreen.

Week 3

After disembarking the ship we were all hoping for a bit of time to catch up some sleep and chill out. No such luck! It was straight back to work as we had a tight timeframe to work up our data and prepare our final assessments. For the PhD students this meant researching and writing a paper on a topic of our choice linked to the course materials, whilst the Masters students worked in groups on posters and presentations exploring the field data.

We only had six days to work on these tasks, a tall order considering the amount of data to be processed, literature to be read, and writing up to do. Especially with everyone already knackered from the cruise. So there was little opportunity for getting out and about. Typically the weather decided to be fantastic for the duration of our writing up period before turning rubbish as soon as we had handed in. Another outing for Sod’s Law!

So was it worth doing?

Stratigraphic studies are often used alongside glacial geomorphology, which is my own field and involves reconstructing ice cover by using the landforms that the ice created. Having done my undergraduate degree in geography and not geology, I have not had much experience of stratigraphic fieldwork. This meant that I was missing out on information presented as stratigraphic diagrams in research articles because I didn’t always understand the symbols and couldn’t relate them to real-life examples. Taking this course has certainly addressed this issue and refreshed my understanding of glacial stratigraphy and stratigraphic methods in general. So the course was definitely worth taking for me personally in terms of academic gains. These sorts of courses and field schools are also great opportunities to meet other people in your field and get some new contacts. Plus you get to have a bit of fun out in the field and in this case you get a great opportunity to visit Svalbard.

Overall I’d thoroughly recommend the AG-832/332 course but be warned that it will be very hard work!

‘Vanishing Glaciers of Everest’: The Royal Society Summer Science Exhibition 2015

Every summer the The Royal Society hosts a public exhibition of cutting edge science in its London headquarters and this year I was lucky enough to get the chance to take part as part of the presenting team for the ‘Vanishing Glaciers of Everest’ stand.

Our stand was the brainchild of Ann Rowan, a research fellow at Sheffield, and involved the collaboration of five UK universities: Sheffield, Aberystwyth, Leeds, Hertfordshire and Northumbria. Because of the links to my own research group, the Sheffield ICERS (ice & climate), I was drafted in as an additional presenter to help out the Himalayan glacier specialists.

The aim of the exhibition is to engage the public and particularly school children with on-going science across all disciplines. There is a huge variety of stands – ours was the only geography representative and we were competing with everything from nuclear fusion and biomedical science through to plasma rockets and archaeology. There were some fantastic stands on display, most with some sort of interactive element that you could have a play with.

For our part, the main interactive attraction of the ‘Vanishing glaciers’ stand was a big old block of ice that was melting happily and aided us in explaining the variables that affect glacial melt rates. Thankfully the weather was obligingly hot so our ice block rapidly rounded off and started to look convincingly like it was disappearing. The presence of a nice cold block of ice that you could touch turned out to be a big draw in itself as temperatures in central London hit 36oC! Cue all the glaciologists whinging about being too hot. Temperatures around freezing are much more our ideal habitat.

Whilst the ice block was a nice draw, we also had a fantastic stand covered with information and photos, as well as some great 3D images and a 3D printed map of Mount Everest & its environs.

All this stuff was designed to get people talking and asking us questions. This worked magnificently and gave our presenting team of scientists the opportunity to explain how glacier mass balance works and to discuss the impact that future climate change might have on the Himalayan glaciers and hence the rivers & water resources of the Indian Subcontinent and Southern China. Because of the informal nature of the event, visitors also got the chance to ask us about all sorts of other aspects of glaciology. Being more of a palaeoglacial and polar specialist this was great for me because I often got the chance to bring in a little of my own area of expertise into the discussion.

All in all, I had a great time presenting and would thoroughly recommend the event to other scientists. It’s particularly good for us PhD students to have an opportunity to do a bit of outreach and to practice communicating science to a non-technical audience. I certainly learned a lot and I think that it’s very important to get out there and talk to ‘normal’ people about science. It was great to get so much engagement from our visitors and to be asked so many interesting questions.

Even if you don’t find yourself presenting I would still suggest that you go along and have a look at next year’s exhibition. There are some fantastic stands and you’ll certainly learn something new and interesting. Plus you might even get the chance to do a bit of science celebrity spotting – we had the likes of Prof Brian Cox visiting when I was there!

(Thanks to Ann Rowan and Mike Hambrey for the use of their photos. See photo captions for individual credits.)

For more detailed information about the science behind our stand, check out the the ‘Glaciers online’ website: http://swisseduc.ch/glaciers/himalaya/khumbu/index-en.html

Email overload

(The above image is from “Piled Higher and Deeper” by Jorge Cham:  www.phdcomics.com)

I’ve been trying to do some reading over the last few mornings but I keep being distracted by emails. Like most people I seem to get too many emails and not enough useful ones. So I thought ‘what can I do to streamline my emails and make them more relevant & useful?’

Going through my inbox and having a bit of a filing session made me realise just how fundamental emails have become for doing research. Everything from quick notes to colleagues through to conference invites and journal alerts comes via email these days. But are we actually using emails as effectively as we could be? Judging by the frequency of complaints about having too many emails, I suspect not. So here are my personal top tips for effective use of email as a researcher.

  1. Getting important info via email

The first thing you need to consider is whether you are getting the important information in your University and in your field of research.

Hopefully the uni will have signed you up to the relevant email lists as soon as you joined, probably as well as a whole load of other useless junk (I’ve set up auto-deletes for a lot of this stuff – really slims down my inbox!). Make sure to check that you’re added to your research group’s mail list as well as the more generic stuff.

Once you’re all sorted with your uni comms, you need to think about getting access to the important info in your field. If you’re not already on at least one subject-specific email list, then I suggest you ask around your department and get yourself signed up to one or two of the most relevant lists.

For example, in my area of research the important email groups are ‘Cryolist’ (for all things ice related) and ‘Geomorphlist’ (for everything geomorphological). These lists provide me with new data sources, conference invites, job adverts and invitations to collaborate amongst a whole load of other stuff of varying usefulness. Yes you will get a lot of emails from lists like these but they really are the best way to ensure you know about anything new going on in your research area. And you never know you might see an advert for your dream postdoc!

By now you’ve probably joined a few learned societies – this is your chance to make sure that you’ve been included on their email lists too. This is particularly important for societies that offer funding opportunities because they will usually send out grant information and deadline reminders via email.

  1. Literature updates via email

Now you are in the know about the goings-on in your university and discipline, you need to ensure that you have a finger on the pulse of the literature. Regularly hitting ‘Web of Science’ for generic lit searches takes up a lot of time and will only get you so far in terms of finding out about new papers. Far better is the Zetoc ‘Journal alerts’ service.

This excellent service allows you to set up lists of journals that you are interested in. For example I have four lists:

  1. Cryosphere & glaciology (containing journals like Annals of Glaciology and Journal of Glaciology)
  2. Geomorphology & earth science (e.g. Boreas, Earth Science Reviews, Geomorphology)
  3. Quaternary (e.g. Quaternary Science Reviews and Journal of Quaternary Science)
  4. General geoscience & glam mags (e.g. Nature, Science, Progress in Physical Geography)
  5. Methods/ tech (e.g. Computers and Geoscience)

Every time a new journal issue is released in any of these lists I get an email containing the contents page, with links to read the abstracts and download the articles. Whilst this does give me a fair few emails, most only require a quick skim to ascertain that there is nothing interesting in that particular issue. But a couple of times a week I’ll spot an article with an interesting title, which I can then follow up and decide if I want to download and read the full text.

Journal alerts are by far the easiest way that I’ve found of keeping up with the literature and ensuring that you don’t miss key papers. One thing to be aware of is that Zetoc does not have every journal, although it does have most. This means that you may need to set up separate email alerts for one or two individual journals that are not in the Zetoc database.

  1. Making sense of all those emails

So you now know that you’re getting all the important info in your field, university, learned societies and that you’re up-to-date with the literature. If you’re anything like me all these lists add up to a lot of emails. And that’s before you’ve added in conversations with colleges, info about teaching, LinkedIn notifications or anything else. How are you going to wade through this sea of electronic communication? The answer is to set up a proper filing system.

It amazes me how few people do this. How do they ever sort the wheat from the email chaff? I have an extensive filing system that examines incoming mail and sorts it into the correct inbox folder. That way I can easily prioritise my email reading order – I know that anything in the ‘Journal alerts’ folder isn’t urgent whereas a new email in ‘Supervisor comms’ should probably be read sooner rather than later!

This filing system took maybe 30mins to set up initially, although I modify it regularly, and consists of a series of inbox folders and associated mail filters. All email clients, online or desktop, will have some way of doing this. It really is super easy and will save you so much time wading through a massive inbox. This is especially true if you’ve been away for a few days.

On a related note – it is also possible to set up auto-deletes using a similar method. I recommend doing this for anything that you regularly receive but don’t want, be it out-and-out spam or just pointless bureaucratic rubbish from the Faculty (I get a lot of this stuff and no one has noticed that I never reply!).

Do any of you have any good ways of managing your emails? Have I forgotten any useful email tips that you use to help your research? Let me know in the comments section below.